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Admission forms

The following forms should be completed and returned to the school when making an application other than at first time of entry. 

Parents making an application for their child for the first time for September 2018 should apply online at the Suffolk County Council website. 

For further details of selection and over-subscription criteria, please see the Admissions policy

Admissions Policy 

Admissions Policy 2018-19 - Orford CEVA Primary School

Our aim is to support every member of our school community as they grow to fulfil their true potential. We welcome them into an atmosphere of Christian trust and sharing, we build their confidence and take pride in their achievements.

The Governors of Orford CEVAP School, as the Admissions Authority for the school, are able to welcome up to 15 pupils into each year group (Published Admissions Number) and will try to meet the preferences of parents/carers but this cannot be guaranteed. 

How to make an application

All applications must be made on a CAF1 form – available on line (http://www.suffolk.gov.uk/Schools/AdmissionsToSchools) or a paper copy (copies at the school office). This form must be returned to the Local Authority (LA) . The address is Admissions Team, Endeavour House, 8 Russell Road, Ipswich , IP1 2BX. The closing date for applications is 15th   January 2018, immediately preceding the September in which your child is due to start school.  For inquiries please contact the School Secretary at the school.

If there are more applications than places then children will be admitted to the school according to the following order of priority. An offer of a school place will be posted from the LA Admissions Team on 18th April 2018.

Governors have a statutory duty to admit applicants with a statement of Special Educational Need where this school is named as being best able to provide the most appropriate educational provision for the named child.

  1.     Looked after children or previously looked after children defined as follows:

            LAC - Children who are in the care of the LA as defined by Section 22 of the Children Act 1989.

            Previously LAC - Children who were looked after, but ceased to be because they were adopted (or became subject to a child arrangements order                or special guardianship order, immediately following having been looked after).

2.         Children with confirmed refugee status1

3.         Children who have a brother or sister2  who is attending Orford School at the time of their admission. If necessary, priority will be given to those with the smallest age difference.

4.         Children who are ordinarily resident 3in the Orford catchment area4.

5.         Children who themselves or their families5 regularly6 worship at an Anglican church. This information is confirmed by the completion of a Supplementary Information Form (SIF) required by all church aided schools.

6.         Children who themselves or their families5 regularly6 worship at churches that are members of Churches Together in Britain and Northern Ireland. This information is confirmed by the completion of a Supplementary Information Form  required by all church aided schools. (6a)

7.         Children of other religious faiths, whose parents would like them to attend Orford School because of its religious traditions. 7

8.         Other children

Distance tie-break: We will measure the distance by a straight line (‘as the crow flies’). All straight line distances are calculated electronically by the LA using data provided jointly by the Post Office and Ordnance Survey. The data plots the co-ordinates of each property and provides the address-point between which straight line distance is measured and reported to three decimal places. Where there is more than one home within a single building (for example apartments) we will measure to a single point within that building irrespective of where those homes are located. Priority will be given to the child living nearest the school.

 Ultimate tie breaker: In the unlikely event of two or more applicants who live the same distance from the school competing for a single place, lots will be drawn by someone independent of the school and its’ Governing Body.

(Where a child lives with separated parents who have shared responsibility, each for part of the week, the address at which the child is ordinarily resident will be considered to be the address that the child lives at for most of the week (excluding weekends and school holidays). Both parents must provide evidence in writing to confirm the child’s living arrangements at the time of the application.

In cases where the child spends an equal proportion of the school week with both parents, evidence of the main contact address will be required to support the application. Both parents must agree in writing which address is to be used as the ‘ordinarily resident’ address.  This address will then be used when processing all school preferences expressed.  It is not acceptable to use one address for one school preference and another address for another school preference.)

If the Governing Body’s decision is not to grant a place for your child, you have the right to appeal against their decision.  There is no deadline for the submission of appeals which are independently administered by the Education Appeals Office, PO Box 579, Ipswich, IP1 2BX.

A waiting list will be maintained by the school of those unsuccessful in their initial application.  Names are placed on the waiting list in the priority order set out in the above oversubscription criteria. The order of children on a waiting list does not remain static - as circumstances change a child’s place on the waiting list can go up or down, for example due to withdrawals or additional applications.  If you change your address whilst your child is on a waiting list you must let us know.  Please be aware that this may change your child’s position on the waiting list, particularly if you move into or out of the school’s catchment area. Having your child’s name on a waiting list will not affect your right to appeal for a school place in any of the schools for which you have applied. If a place becomes available, we will offer it to children on the waiting list in priority order. We do not offer places on the basis of the date on which names were placed on the list. Where the school is over subscribed, an application received by the end of the Autumn Term will be placed on the waiting list.  The order will be determined in accordance with the admissions oversubscription criteria, not the date on which the application is received.  The list closes at 31 December 2018

The above arrangements apply to those who are applying for a place at the start of full time education. Pupils applying for a place when transferring from another school, or if an application is late will be accepted provided the number in the year group is less than 15.

Notes:-

  1. Anyone claiming confirmed refugee status should provide copies of the relevant Home Office documents
  1. Brother or sister includes half or stepsiblings and other children of the immediate household. Multiple births: If the final place available at the school is offered to a twin or triplet, etc., and the remaining sibling/s would ordinarily be refused, the Governors will offer places to the remaining sibling/s at the same school.
  2. Ordinarily resident means permanently resident for a settled purpose. It does not include residence taken up solely to qualify as living in the catchment area for the purpose of gaining a place at the school, nor does it apply if you own a second home in the catchment area. It does not apply to proposed moves into catchment area which have not taken place at the time of application unless evidence is submitted to support  the move to the area.

            Gypsy, Roma, Traveller:  We regard Gypsy, Roma and Traveller pupils who move into the catchment of the school as ordinarily resident in that area when considering applications for a school place.

4.         Details of the catchment area can be obtained from the school or from Local Authority offices in Ipswich. Living within a school’s catchment area is no longer an absolute guarantee that a place is available at your catchment school.

 5.        Families in this context means both parent and siblings. A parent is any person who has parental responsibility for or is the legal guardian of the child.  Where admission arrangements refer to ‘parents’ attendance at church’ it is sufficient for just one parent to attend. ‘Family members’ includes only parents, as defined above, and siblings.

 6.        Regularly means at least monthly and the applicant should be known to the priest or minister.

 6a       This is not compulsory,  unless applying on religious grounds when it does provide helpful information allowing the governors to fulfil their obligations as the admissions authority. The SIF alone does not constitute a valid application for a place at the school. The CAF is the only acceptable application for a place at this school.

 7         Parents should indicate that they wish their application to be considered under this category.

 8         For admission to the 2018-2019 school year all children will be eligible for admission to Orford CEVAP School full time in the September following their fourth birthday. Where parents are offered a place for their child in the Reception Year of Orford CEVAP School they may decide either to take up the offer full time in September, or take up the offer part-time or defer entry. If a parent wishes to defer entry to later in the year the place at Orford CEVAP School will be held open until the child starts school. However, parents must take up the full-time place no later than the beginning of the term after the child's fifth birthday, and must in any case take up the place before the end of the school  year for which the original application was accepted.

It would normally be expected that parents will take up the offer of a primary school place (be that full- or part-time) at the beginning of a school term, unless there is agreement with the school that a place could be taken up at another time in the year.

This policy will be reviewed annually in line with the School Admissions Code. Consultation takes place locally with parents and, more formally with the Diocesan authorities and the Local Authority.

Orford Primary School is fully committed to equality of opportunity and inclusion for all children.